We are CALEX, the private label of Electro Cirkel Retail B.V., and a proud supplier of lighting products and smart home devices in all shapes and sizes. Our products find their way to consumers across Europe through retail channels and online. Our headquarters and accompanying warehouses are located in Rotterdam. Additionally, we have our own office in China, near Shanghai, which supports us in communication with various suppliers.

We offer you a challenging and varied role in a dynamic work environment, with opportunities for professional development and growth. A market-based salary (depending on education and experience), travel allowance, holiday pay, and associated secondary benefits are a given. Our full-time employees receive not only the standard 25 vacation days but also 12 additional ADV (reduction of working hours) days per year. We also offer an excellent pension scheme where the employer covers 90% of the premium, as well as an annual bonus scheme. A great bicycle plan is also available.

We are currently looking for a meticulous Quality Administration Assistant to support our quality team during a maternity leave. This role includes managing social compliance documentation, working with CRM and external portals, registering suppliers in our QMS system, reviewing artwork, and providing general quality support. This is a great opportunity for someone looking to gain experience in quality assurance and compliance, while making a valuable contribution to a dynamic and supportive team. You will collaborate with various departments and gain insights into different aspects of quality operations. You will receive thorough training with a one-month handover period. Upon positive evaluation, there is a possibility for a permanent contract.

What will you do?

• Social Compliance Management: Monitor, collect, and organize documentation related to the social compliance of suppliers (e.g., certificates, audits). Upload and retrieve documents from customer and certification portals (e.g., SEDEX, Amfori BSCI).
• CRM and Supplier Registration: Manage compliance data in CRM systems (Product IP). Navigate customer-specific quality systems and maintain accurate records. Ensure that suppliers are correctly registered in external systems with up-to-date profiles and documentation.
• QMS Data Entry: Enter, update, and maintain quality-related data in the QMS, with a focus on traceability and accuracy. Ensure that suppliers are correctly registered in internal systems with current profiles and documentation.
• Artwork Review: Support the quality and product teams in reviewing packaging and product artwork for regulatory compliance, accuracy, and brand consistency.
• General Quality Support: Assist with quality documentation, reporting, and follow-ups.

What are we looking for?

• MBO+/HBO working and thinking level in a relevant field, preferably in Quality or Business Administration
• 1 – 3 years of work experience in quality or compliance functions
• Availability of 36 – 40 hours per week
• Strong organizational skills and attention to detail
• Reliable, flexible, eager to learn, and a positive attitude
• Good command of Microsoft Office
• Familiar with QMS and CRM tools
• Excellent communication skills (Dutch and English), both spoken and written

Would you like to help us further professionalize our organization and work in an enthusiastic and motivated team? Then you're in the right place! Send your CV and motivation to hr@calex.eu.

Do you have any questions? Don’t hesitate to ask!
Please note: Acquisition in response to this vacancy is not appreciated.

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